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Heathrow Country Club Men’s Golf Association Proposed Constitution of Organization and Operation July 21, 2008
Article I: NAME 1. The name of this organization shall be "Heathrow Country Club Men's Golf Association" hereafter referred to as MGA.
Article II: OUR MISSION: 1. The Mission and purpose of the MGA is to: 2. Promote interest in the game of golf and provide our members an enjoyable atmosphere where they can participate in the sport of golf and strive for excellence in improving their play. 3. Organize, establish, and promote the MGA Tournament schedule on an annual basis. 4. Encourage the development of men golfers, and provide fair and balanced opportunities for the men of Heathrow Country Club (HCC) to compete in MGA sponsored events. 5. Continue to uphold the traditions of the game as established over the centuries and as stewarded by the United States Golf Association. 6. Effectively communicate with the HCC management and staff regarding continuous improvements of the course and its amenities. The MGA will strive to balance the desires of the members regarding conditions, improvements, amenities and service levels with the existing means and resources of the management and ownership.
Article III: MEMBERSHIP 1. Membership in MGA shall be open to all male members of HCC who are 18 years and older, and who have paid their dues in full. 2. To participate in an MGA event, all members must have a valid and verifiable USGA handicap, and must comply to the MGA Handicap Policy (attached) and Tournament Eligibility requirements as stated by the Tournament Committee (see eligibility requirements at heathrowmga.com). 3. All members are requested to submit their e-mail address in order to facilitate communication between the MGA Governing Body and the MGA Membership. All MGA correspondences will include an Unsubscribe feature. 4. Only MGA Members may play in the MGA Majors and other MGA sponsored events.
Article IV: DUES 1. Annual membership dues must be paid in full before entering any scheduled MGA event or tournament. The Executive Board shall determine the annual dues. New members to the MGA are welcome at any time and membership dues will be prorated. Members who join before June 1st shall pay 100% of the dues. Members who join after June 1st shall pay 50% of the dues. Members who join after November 1st shall not pay dues until the following year. 2. No dues monies shall be expended other than in the regular routine of the MGA without the approval of the Executive Board. 3. Annual membership dues will be set by the Executive Board in November. As established in 2008, the current Dues are $100.00 annually, and will be charged to members in January of each calendar year. 4. A budget shall be created for the upcoming year to assure that all monies are appropriately expended as to avoid significant or unusual year-end deficits or surpluses.
Article V: OFFICERS 1. Control and management of the affairs, funds, and all associated activities necessary to conduct the business of the MGA shall be vested in the Officers. These five Officers shall comprise the MGA Executive Board. The five elected positions of the MGA Executive Board shall consist of: a. President b. Vice-President and Tournament Committee Chairman c. Handicap Committee Chairman d. Treasurer and Finance Committee Chairman e. Secretary 2. The MGA Executive Board shall have the power to fill any vacancy that may occur with the exception of the President, which in that case the Vice President shall fill the vacancy for the remainder of the term. 3. Duties of the Officers: a. President: Shall preside at all meetings of the MGA Executive Board, Governing Body and the MGA Membership. He shall have general supervision over meetings, association affairs and related activities. He may appoint special committees as deemed appropriate. b. Vice-President and Tournament Committee Chairman: Shall assist the President in the fulfillment of MGA business and, in the absence of the President, perform his duties. He shall preside at all meetings in the absence of the President. He and the Tournament Committee shall also be responsible for creating and managing the Tournament Schedule for the calendar year. This will include working with the HCC staff to plan all aspects of the MGA Tournaments including determining dates, rules, eligibility, and associated formats. c. Handicap Committee Chairman: Shall assure fair and balanced competition by enforcing compliance to the Established Handicap Policy (attached). This will include the inspection of all MGA Member handicaps and establishing the eligibility for participation in MGA events based on handicap requirements. d. Treasurer and Finance Committee Chairman: Shall be responsible for developing and maintaining a budget for the calendar year. He shall report regularly on all of the financial activities to the Executive Board. He and the Finance Committee shall also be responsible for the procurement of all necessary goods and services required for MGA events. He and the Committee shall interface directly with the HCC staff and management on said procurement activities. He shall appoint one contact to interface with HCC regarding catering, food and beverage. e. Secretary: Shall keep records of meetings and perform other duties as may be assigned by the officers, shall e-mail and post notices of meetings of the MGA to the members, and shall provide regular updates to the MGA Membership community. He shall also be responsible for working with HCC to maintain a current e-mail distribution list, which will include adding new members and deleting members who have left the MGA.
Article VI: ELECTION OF OFFICERS 1. Terms: a. The term for elected Officers shall be one year. b. The term will begin on January 1st of each calendar year. c. At least four weeks prior to January 1st, the outgoing President shall inform members of the election process to elect new executive board members. d. Outgoing Officers shall meet with the incoming Officers to assure continuity and knowledge transfer in the position. 2. Annual Elections: a. Any MGA Member may nominate candidates for election. b. Nominated persons shall be required to acknowledge and accept the nomination in writing. When the Executive Board has received the nominee’s written acknowledgement, the nomination shall be considered accepted by the Executive Board. In the event a nomination occurs from the floor, and verbal acceptance from the nominee may be accepted by the Executive Board. c. Voting shall be by written submission, either in person, e-mail or fax to the Executive Board. d. The Secretary and one other Officer appointed by the President shall be responsible for counting the votes in conjunction with a representative from HCC e. If more than one individual is nominated for an Officer position, the person receiving the greatest number of votes shall be considered elected to that position.
Article VII: COMMITTEES 1. The following Officers shall appoint their own Committee Members at the beginning of their term: 2. Vice-President and Tournament Committee Chairman (3-5 Committee Members). 3. Handicap Committee Chairman (4-6 Committee Members). 4. Treasurer and Finance Committee Chairman (2-4 Committee Members). 5. Each Officer will strive to select and appoint Committee members from the entire MGA community to assure a thoroughly diversified and well rounded committee. 6. In the event a Committee Member leaves the committee during the term, the Chairman may appoint a new one. 7. All decisions or recommendations made by the Committees are subject to approval by the Officers.
7. Article VIII: GOVERNING STRUCTURE AND MEETINGS 1. Governing Structure a. The MGA Executive Board shall consist of the elected MGA Officers b. The MGA Governing Body shall consist of the MGA Officers and the Committee Members. c. The MGA Membership shall consist of the MGA Officers, the Committee Members and the reminder of the MGA members. d. The MGA Committees shall consist of the associated Chairman and the Committee Members. 2. Meetings a. The MGA Executive Board shall meet at least four (4) times per. b. The MGA Membership shall meet at least once (1) times per year. c. The MGA Committees will meet as deemed necessary by the Committee Chairman.
Article IX: EXPULSION 1. By majority vote of the Executive Board, and with HCC’s knowledge and approval, any member may be expelled or suspended from the MGA, or otherwise reprimanded for good cause, including, but not limited to, failure to pay dues, violation of rules, handicap infractions, or any conduct by member or member’s guest(s) which, in the opinion of the Executive Board, results in adverse reflection on the MGA, the golf membership, or the club membership at large. 2. In the event that a member is expelled or suspended from the MGA, that member shall forfeit his right to vote, and shall be suspended from all MGA activities for a period of time designated by the Executive Board and HCC in accordance with the merits of each case. 3. Expulsion or suspension may be appealed at the request of the expelled or suspended member. The Board shall offer an opportunity to meet with the member to discuss the merits of the case and a final decision shall be rendered. 4. At the end of the suspension period, the member will be re-admitted provided that he has complied with MGA policies and met the stipulated conditions of re-admittance to the MGA.
1. The approval of the original by-laws shall require two thirds majority of all votes submitted by the MGA Membership and HCC approval. 2. Changes to the Constitution may be submitted by any MGA Member to the MGA Board, and if approved by the Board and HCC, the change will be voted on at a scheduled MGA Membership meeting and will require a two thirds majority of submitted votes to have any By-Law changed, added or deleted. 3. The Executive Board shall make every effort to notify all members of scheduled MGA Member Meetings where amendments to the By-Laws are being considered.
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